User Guide — Magic Words

Magic words for athenaClinicals

Here is a complete list of magic words available for use with athenaClinicals.

Magic words marked with an asterisk (*) can be used in both PDF and HTML paper forms. Magic words without an asterisk can be used in HTML paper forms only.

General Magic Words

{{ALLCLINICALORDERDIAGNOSES}} * — This magic word lists all encounter diagnoses, not only the diagnoses with orders attached to them. This ensures that any external facilities receiving your orders have access to all potentially relevant diagnoses. This magic word can only be used on clinical order forms. It does not work for letters.

{{APPOINTMENTINSURANCE1ADDRESS1}} *

{{APPOINTMENTINSURANCE1ADDRESS2}} *

{{APPOINTMENTINSURANCE1BLOCK}} * — This magic word displays the primary insurance name and policy information. For athenaCoordinator Core trading partners, the patient eligibility for the insurance package also appears on the form.

{{APPOINTMENTINSURANCE1CERTNUMBER}} *

{{APPOINTMENTINSURANCE1CITY}} *

{{APPOINTMENTINSURANCE1COUNTRY}} *

{{APPOINTMENTINSURANCE1EMPLOYERNAME}} *

{{APPOINTMENTINSURANCE1EMPLOYERPHONE}} *

{{APPOINTMENTINSURANCE1NAME}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERADDRESS}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERDOB}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERFIRSTNAME}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERLASTNAME}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERSTATE}} *

{{APPOINTMENTINSURANCE1POLICYHOLDERZIP}} *

{{APPOINTMENTINSURANCE1POLICYNUMBER}} *

{{APPOINTMENTINSURANCE1STATE}} *

{{APPOINTMENTINSURANCE1ZIP}} *

{{APPOINTMENTINSURANCE2ADDRESS1}} *

{{APPOINTMENTINSURANCE2ADDRESS2}} *

{{APPOINTMENTINSURANCE2BLOCK}} *

{{APPOINTMENTINSURANCE2CERTNUMBER}} *

{{APPOINTMENTINSURANCE2CITY}} *

{{APPOINTMENTINSURANCE2COUNTRY}} *

{{APPOINTMENTINSURANCE2EMPLOYERNAME}} *

{{APPOINTMENTINSURANCE2EMPLOYERPHONE}} *

{{APPOINTMENTINSURANCE2NAME}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERADDRESS}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERDOB}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERFIRSTNAME}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERMI}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERSTATE}} *

{{APPOINTMENTINSURANCE2POLICYHOLDERZIP}} *

{{APPOINTMENTINSURANCE2POLICYNUMBER}} *

{{APPOINTMENTINSURANCE2STATE}} *

{{APPOINTMENTINSURANCE2ZIP}} *

{{APPROVINGMEDICALGROUPID}} *

{{APPROVINGPROVIDERID}} *

{{APPROVINGPROVIDERNAME}} * — Returns the billed name or, barring that, the first and last name of the provider who approved this order. If a provider approved the order, this is their name; if a delegate approved the order on behalf of a provider, it's the provider's name.

{{APPROVINGPROVIDER_NPINUMBER}} * — Returns the NPI number for the approving provider. If a user has sign-off permissions but does not have an entry in the provider table, this magic word will not work. Medicare requires DME orders to include the NPI. athenahealth recommends that you add this NPI magic word (or the {{ORDERSUPERVISINGPROVIDER_NPINUMBER}} magic word) to your DME clinical paper form to ensure that your DME orders remain compliant with CMS regulations. CMS recommends that you list the NPI next to the provider's signature on the order form.

{{BILLTYPE}} — This reflects the value in the Billing Type field for lab orders sent by interface. This magic word shows:

"Third Party" if all orders on the requisition list Insurance as the bill type.
"Patient" if all orders on the requisition list Patient as the bill type.
"Client" if all orders on the requisition list Practice as the bill type.
"See order detail" if not all tests on the requisition share the same bill type.

The following magic words pull the relevant care plan information to create a care plan letter for patients:

{{CAREPLAN_REASONS}}
{{CAREPLAN_GOALS}}
{{CAREPLAN_TASKS}}

The following magic words are for use in documents that you create via chart export:

{{CHARTEXPORTDATERANGE}} — The date range of the patient's records to include in the chart export.

{{CHARTEXPORTTYPELIST}} — The list of chart sections that you selected to include in the chart export.

In addition, the following magic words are included in the default fax cover sheet:

{{CHARTEXPORTSENDTO}} — The name, address, phone number, and fax number of the clinical provider, if available, or free text entered in the Send to field.

{{CHARTEXPORTATTENTION}} — The individual or department at the destination to which to direct the document.

{{CHARTEXPORTNOTES}} — A note about the document.

{{CLIENTRECORDNUMBERX_}} — For magic words ending in "X_," please replace X with a number and include the underscore after it. For example, use {{CLIENTRECORDNUMBER1_}} to have the first client record number print on the form.

{{CLINICALENCOUNTERDATE}} *

{{CLINICALENCOUNTERDEPARTMENT}} *

{{CLINICALENCOUNTERDEPARTMENTCOMMUNICATORNAME}}. — This displays the Communicator Display Name of the department indicated in the encounter.

{{CLINICALENCOUNTERDOCUMENTEDBY}} *

{{CLINICALENCOUNTERID}} *

{{CLINICALENCOUNTERSTATUS}} *

{{CLINICALORDERADDRESS1}} *

{{CLINICALORDERADDRESS2}} *

{{CLINICALORDERAPPROVEDDATE}} — * This magic word displays the date that an order was approved and the timestamp of the approval (unlike PRESCRIPTIONISSUEDATE)

{{CLINICALORDERCCPROVIDERS}} * — The bill type is printed in brackets at the end of each lab test name. The cc'd provider information is automatically incorporated into all order forms using the magic word {{CLINICALORDERDESCRIPTIONBLOCK}}. If your paper order forms use some other combination of magic words, however, you need to add {{CLINICALORDERCCPROVIDERS}} to include this information on printed or faxed orders.

{{CLINICALORDERCODE}} *

{{CLINICALORDERDESCRIPTIONBLOCK_WITH2DBARCODES}}. This magic word allows you to embed order names in 2D barcodes on your paper forms. If your lab facilities use a barcode scanner, you can scan a 2D barcode and populate the test name in your lab information system to expedite order entry.

The following magic words support faxing multiple orders for the same clinical provider, to be combined into a single fax and sent to the same clinical provider:

{{CLINICALORDERDESCRIPTIONBLOCK}} * — The bill type is printed in brackets at the end of each lab test name. The cc'd provider information is automatically incorporated into all order forms using the magic word {{CLINICALORDERDESCRIPTIONBLOCK}}. If your paper order forms use some other combination of magic words, however, you need to add {{CLINICALORDERCCPROVIDERS}} to include this information on printed or faxed orders.

Note: If you use the CLINICALORDERDESCRIPTIONBLOCK magic word and a facility-specific test name is available for your order, the facility's order code and test name appear on the paper form as: ORDERCODE | TEST NAME. If you select an order from the global order list that does not contain any order details, the global order name appears. If you use the CLINICALORDERNAME magic word, the global order name appears even if a facility-specific test name is available for your order. The ICD code appears on the same line as the diagnosis.

{{CLINICALORDERDESCRIPTIONBLOCK_WITHOUTLOCALCODES}} * — Identical to the {{CLINICALORDERDESCRIPTIONBLOCK}} magic word, except that it does not print the local test name and local test code. The printed order is only named the order type selected by the user in athenaClinicals, but all other order information remains unchanged.

{{CLINICALORDERDESCRIPTIONBLOCK_WITHDIAGNOSISNOTES}} * — This is a variation of the magic word {{CLINICALORDERDIAGNOSISNOTES}}; it will include content in the diagnosis notes field in addition to the diagnosis and order description.

{{CLINICALORDERS}} * — This does not include the jotters from the orders.

Note: All of the CLINICALORDER... magic words work only on order forms, not letters.

{{CLINICALORDERDIAGNOSES}} *

Note: athenahealth includes ICD-10 codes in all prescriptions sent electronically. Use the {{CLINICALORDERDIAGNOSES}} magic word on your faxed and printed prescription forms to make the diagnosis code appear automatically on the form when it's processed.

{{CLINICALORDERDIAGNOSISNOTES}} *

{{CLINICALORDERDOCUMENTID}} — Outputs the document ID for clinical orders.

{{CLINICALORDERFUTURESUBMITDATE}} *

The following four magic words support showing a single order at a time. If several orders are faxed to the same clinical provider, several order forms are concatenated together into a single fax, so that all orders arrive at the same time.

{{CLINICALORDERNAME}} *

Note: If you use the CLINICALORDERDESCRIPTIONBLOCK magic word and a facility-specific test name is available for your order, the facility's order code and test name appear on the paper form as: ORDERCODE | TEST NAME. If you select an order from the global order list that does not contain any order details, the global order name appears. If you use the CLINICALORDERNAME magic word, the global order name appears even if a facility-specific test name is available for your order. The ICD code appears on the same line as the diagnosis.

{{ORDERNAMEWITHCODE}}

{{CLINICALORDERDESCRIPTION}} *

{{CLINICALORDERORDERTEXT}} *

{{CLINICALORDERORDERTYPEDESCRIPTION}} *

{{CLINICALORDERPERFORMDATE}} * — Prints the perform date for future in-house orders.

{{CLINICALORDERREFERRALAPPOINTMENTDATE}} *

{{CLINICALORDERREFERRALAPPOINTMENTTIME}} *

{{CLINICALORDERREFERRALENDDATE}} *

{{CLINICALORDERREFERRALPRIORAUTHORIZATION#}} *

{{CLINICALORDERREFERRALPROCEDURECODE}} * — This magic word returns a CPT code that you manually typed into the Procedure Code field of a referral order.

{{CLINICALORDERREFERRALSTARTDATE}} *

{{CLINICALORDERREFERRALVISITSAPPROVED}} *

{{CLINICALORDERS}} *

{{CLINICALORDERSPECIMENCOLLECTEDBY}} *

{{CLINICALORDERSPECIMENDATETIME}} *

{{CLINICALORDERSPECIMENDESCRIPTION}} *

{{CLINICALORDERSPECIMENSOURCEID}} *

{{CLINICALORDERSTATE}} *

{{CLINICALORDERZIP}} *

{{CLINICALPROVIDERADDRESS1}} *

{{CLINICALPROVIDERADDRESS2}} *

{{CLINICALPROVIDERCITY}} *

{{CLINICALPROVIDERFAX}} *

{{CLINICALPROVIDERFIRSTNAME}} * — This provides you with an informal provider name to use for letters. This magic word displays the first name of the selected provider. For example, to refer to Dr. Henry Smith as Henry, you can use {{CLINICALPROVIDERFIRSTNAME}}.

{{CLINICALPROVIDERLASTNAME}} * — This will automatically insert the last name of the clinical provider receiving the outgoing document. This magic word does not include the provider's title (i.e., Dr.), so titles such as "Dr." should be manually included on paper forms. This will allow you to print only the last name of an external clinical provider on clinical letters and forms.

Magic Words for In-House/Point-of-Care Tests

To ensure that the correct department information is displayed on documentation for in-house/point-of-care tests, use only the following magic words: {{CLINICALPROVIDERNAME}}, {{CLINICALPROVIDER_ADDRESSBLOCK}}, {{CLINICALPROVIDER_FAXTEXT}}, and {{CLINICALPROVIDER_PHONETEXT}}.

{{CLINICALPROVIDERNAME}} * — Use this magic word for in-house/point-of-care tests.

{{CLINICALPROVIDERNPINUMBER}} *

{{CLINICALPROVIDERORDERNAME}} *

{{CLINICALPROVIDERPHONE}} *

{{CLINICALPROVIDERSTATE}} *

{{CLINICALPROVIDERZIP}} *

{{CLINICALPROVIDER_ADDRESSBLOCK}} * — Use this magic word for in-house/point-of-care tests.

{{CLINICALPROVIDER_APPOINTMENTREQUESTTEXT}} *

{{CLINICALPROVIDER_FAXTEXT}} * — Use this magic word for in-house/point-of-care tests.

{{CLINICALPROVIDER_PATIENTTEXT}} *

{{CLINICALPROVIDER_PHONETEXT}} * — If the document is a letter, this magic word displays the phone number for the letter recipient. If the document is not a letter, this magic word displays the phone number of the clinical provider.
Note: Use this magic word for in-house/point-of-care tests.

{{CONSULTORDERFOOTER}} * — Should be used at the bottom of every consult letter. Specifically, it becomes the message: "NOTE: This letter is for informational purposes only and does not serve as an authorization by your insurance company for a specialist visit."

The following magic words are used for Medication Double Sign-off.

{{COSIGNATORY}} *

{{COSIGNATORYDEANUMBER}} *

{{COSIGNDATE}} *

{{COSIGNINGPROVIDERNAME}} *

{{COSIGNINGPROVIDERSIGNATUREBLOCK}} *

{{COSIGNINGPROVIDERSIGNATURENOPRINT}} *

{{COSIGNINGPROVIDERTYPE}} *

{{COSIGNINGPROVIDER_NPINUMBER}} *

Note: If a medication order does not require secondary sign-off, content from these magic words does not appear on the form. Therefore, you can use the same paper form for all medication orders.

{{CTPNUMBER}} *

{{DEANUMBER}} * — Returns the DEA number for a provider. If a user has sign-off permissions but is not in the Provider table, this magic word will a display a blank line.

{{DEAXNUMBER}} * — Returns the DEA-X number for a provider. A DEA-X number is issued to a qualifying provider to permit the provider to prescribe, administer, or dispense approved Schedule III-V controlled substances to treat narcotic dependence.

{{DEANUMBEROH}} *

{{DEAVALUE}} *

{{DEPARTMENT_NPINUMBER}} *

{{DMENOTETOSUPPLIER}} *

{{DMESIG}} *

{{DPSNUMBER}} *

Important: As of Release 16.6, "login department" and "document department" magic words have been replaced by the following magic words. You do not need to update existing clinical paper forms; this update is automatic.

{{DEPARTMENTADDRESS}} *

{{DEPARTMENTBILLINGNAME}} *

{{DEPARTMENTCITY}} *

{{DEPARTMENTFAX}} *

{{DEPARTMENTNAME}} *

{{DEPARTMENTPHONE}} *

{{DEPARTMENTSTATE}} *

{{DEPARTMENTZIP}} *

To ensure that the department information displayed on clinical paper forms accurately reflects the department where the document originated, use these department magic words on your clinical paper forms. If the document was not created in athenaOne (for example, if you print a form from a patient chart), department magic words retrieve the user's current department.

{{DEPARTMENTPROVIDERSIGNATUREBLOCK}} — This magic word ensures that the state-specific fax and paper prescription format is used based on the Provider Department’s State irrespective of the state of the dispensing pharmacy.

{{DELEGATEDORDERNOTE}} * — This magic word adds the following sentence to your clinical paper form to indicate that a delegate signed an order on behalf of a provider: "This order signed on behalf of [provider's name] by [delegate's name]."

{{DELEGATENAME}} * — This magic word adds the delegate's name to your paper forms.

{{ENCOUNTER_CASECLAIMNUMBER}} *

{{ENCOUNTER_CASEINJURYDATE}} *

{{ENCOUNTER_CASEWORKERSNAME}} * — the case policy adjuster's name.

{{FLPAXNUMBER}} * — License number for a physician assistant (PA) in the state of Florida.

{{GUARANTORADDRESS}} *

{{GUARANTORCITY}} *

{{GUARANTORCOUNTRY}} *

{{GUARANTORDOB}} *

{{GUARANTORFIRSTNAME}} *

{{GUARANTORLASTNAME}} *

{{GUARANTORMIDDLEINITIAL}} *

{{GUARANTORPHONE}} *

{{GUARANTORSSN}} *

{{GUARANTORSTATE}} *

{{GUARANTORZIP}} *

{{HUSBANDDOMESTICPARTNER}} *

{{HUSBANDDOMESTICPARTNERPHONE}} *

{{LASTAPPOINTMENTDATE}} *

{{LASTAPPOINTMENTDURATION}} *

{{LASTAPPOINTMENTSTARTTIME}} *

{{LASTAPPOINTMENTSTATUS}} *

{{LASTAPPOINTMENTTYPE}} *

{{LASTDEPARTMENT}} *

{{LASTPROVIDER}} *

{{LASTSEENAT}} *

{{LETTERHEAD}} — Used to insert a custom letterhead to the top of letters. This magic word will be replaced by the image & information stored in the Outgoing Correspondence admin page.

{{LETTERRECIPIENTNAME}} *

{{MEDICALGROUPADDRESS1}} *

{{MEDICALGROUPBILLINGNAME}} *

{{MEDICALGROUPCITY}} *

{{MEDICALGROUPFEDERALIDNUMBER}} *

{{MEDICALGROUPNAME}} *

{{MEDICALGROUPPHONE}} *

{{MEDICALGROUPSTATE}} *

{{MEDICALGROUPZIP}} *

{{NARCOTICNUMBERSBLOCK}} *— Displays any controlled substances and shows any state-specific license numbers required for those substances.

{{NEWPORTALPIN}} *

{{NEXTAPPOINTMENTDATE}} * — Displays the date of the patient's next appointment scheduled in the department that you are logged in to. You can use this magic word in letters or to print labels for appointments scheduled on the following day. If the patient does not have an appointment scheduled in the department you're currently logged in to, the output of this magic word is blank.

Note: This magic word cannot be used in billing slips or billing forms.

{{NPFAXCTPNUMBER}} *

{{OHFAXEDSCHEDULE2WARNING}} *

{{ORDERGROUPROUTEMESSAGE}} * — Holds messages that are required on certain orders (for example, in Connecticut and Indiana, faxed prescriptions must carry the message "This prescription is valid only if transmitted by means of a facsimile machine."). If no message is appropriate to the given order list, the magic word will be empty. This magic word should be placed in a prominent location on any order–list paper form.

{{ORDERNAMEWITHCODE}} *

The following magic words should be used on printed prescription forms in any state that requires the inclusion of supervising provider on midlevel prescriptions:

{{NURSEPRACTITIONERSUPERVISOR}} — This magic word displays the supervising or collaborating physician's name on orders signed by a nurse practitioner. Per New Jersey state mandate, the supervising or collaborating physician's name must appear on orders for prescriptions, durable medical equipment, and vaccines. Ensure that the nurse practitioner has the Clinicals: Requires Encounter Supervising Provider role and that that you configured an order route for prescription orders.

{{ORDERSUPERVISINGPROVIDERSIGNATURE_BILLEDNAME}} * — This magic word uses credentials from the Billed Name field on the Providers page. With this magic word, you can update the credentials in your signature and list multiple credentials.

{{ORDERSUPERVISINGPROVIDERSIGNATUREBLOCK}} *

{{ORDERSUPERVISINGPROVIDERSIGNATURENOPRINT}} *

{{ORDERSUPERVISINGSIGNATORY}} *

{{ORDERSUPERVISINGDEANUMBER}} *

{{ORDERSUPERVISINGPROVIDERNAME}} *

{{ORDERSUPERVISINGPROVIDERTYPE}} *

{{ORDERSUPERVISINGPROVIDER_NPINUMBER}} * — Medicare requires DME orders to include the NPI. athenahealth recommends that you add this NPI magic word (or the APPROVINGPROVIDER_NPINUMBER magic word) to your DME clinical paper form to ensure that your DME orders remain compliant with CMS regulations. CMS recommends that you list the NPI next to the provider's signature on the order form.

{{OUTGOINGPATIENTRESULTNOTE}} *

{{PAPERFORMID}} *

{{PAPERFORMNAME}} *

{{PATIENT_VITALS_WEIGHT}}* — The patient's most recent weight and the units of the weight (e.g., 150 kg/g/lbs/etc.)

{{PATIENT_VITALS_WEIGHT_DATE}}* — The date that the patient's weight was measured.

{{PATIENTADDRESS1}} *

{{PATIENTADDRESSBLOCK}} *

{{PATIENTAGE}} *

{{PATIENTANESTHESIA}} *

{{PATIENTASSIGNEDSEXATBIRTH}} *

{{PATIENTBLOODTRANSFUSION}} *

{{PATIENTCHARTHOME}} *

{{PATIENTCITY}} *

{{PATIENTCONTACTNAME}} *

{{PATIENTCONTACTPHONE}} *

{{PATIENTCONTACTRELATIONSHIP}} *

{{PATIENTCOUNTRY}} *

{{PATIENTDEPARTMENTADDRESS}} * — This displays the first line of the patient's usual department address from the Departments page.

{{PATIENTDEPARTMENTADDRESS2}} * — This displays the second line of the patient's usual department address from the Departments page.

{{PATIENTDEPARTMENTBILLINGNAME}} *

{{PATIENTDEPARTMENTCITY}} *

{{PATIENTDEPARTMENTFAX}} *

{{PATIENTDEPARTMENTNAME}} *

{{PATIENTDEPARTMENTPHONE}} *

{{PATIENTDEPARTMENTSTATE}} *

{{PATIENTDEPARTMENTZIP}} *

{{PATIENTDOB}} *

{{PATIENTEDUCATION}} *

{{PATIENTEMAIL}} *

{{PATIENTEMPLOYERADDRESS}} *

{{PATIENTEMPLOYERCITY}} *

{{PATIENTEMPLOYERNAME}} *

{{PATIENTEMPLOYERPHONE}} *

{{PATIENTEMPLOYERSTATE}} *

{{PATIENTEMPLOYERZIP}} *

{{PATIENTETHNICITY}} *

{{PATIENTFIRSTNAME}} *

{{PATIENTFIRSTNAMEUSED}} *

{{PATIENTGENDERIDENTITY}} *

{{PATIENTGUARDIANFIRSTNAME}} *

{{PATIENTGUARDIANLASTNAME}} *

{{PATIENTGUARDIANMIDDLEINITIAL}} *

{{PATIENTHOMEPHONE}} *

{{PATIENTID}} *

{{PATIENTENTERPRISEID}} — This is the athenaEnterprise patient ID number.

{{PATIENTINSURANCE1ADDRESS1}} *

{{PATIENTINSURANCE1ADDRESS2}} *

{{PATIENTINSURANCE1BLOCK}} *

{{PATIENTINSURANCE1CERTNUMBER}} *

{{PATIENTINSURANCE1CITY}} *

{{PATIENTINSURANCE1COUNTRY}} *

{{PATIENTINSURANCE1EMPLOYERNAME}} *

{{PATIENTINSURANCE1EMPLOYERPHONE}} *

{{PATIENTINSURANCE1NAME}} *

{{PATIENTINSURANCE1POLICYHOLDERADDRESS}} *

{{PATIENTINSURANCE1POLICYHOLDERDOB}} *

{{PATIENTINSURANCE1POLICYHOLDERFIRSTNAME}} *

{{PATIENTINSURANCE1POLICYHOLDERLASTNAME}} *

{{PATIENTINSURANCE1POLICYHOLDERMI}} *

{{PATIENTINSURANCE1POLICYHOLDERSTATE}} *

{{PATIENTINSURANCE1POLICYHOLDERZIP}} *

{{PATIENTINSURANCE1POLICYNUMBER}} *

{{PATIENTINSURANCE1STATE}} *

{{PATIENTINSURANCE1ZIP}} *

{{PATIENTINSURANCE2ADDRESS1}} *

{{PATIENTINSURANCE2ADDRESS2}} *

{{PATIENTINSURANCE2BLOCK}} * — Used to insert insurance information displayed in the secondary insurance section of the patient's Quickview.
Note: This magic word does not include cash plans or case policies. Case policies can use the APPOINTMENTINSURANCE magic words if set as an insurance for an encounter, but we do not have magic words to retrieve case policy information for forms printed from the patient chart.

{{PATIENTINSURANCE2CERTNUMBER}} *

{{PATIENTINSURANCE2CITY}} *

{{PATIENTINSURANCE2COUNTRY}} *

{{PATIENTINSURANCE2EMPLOYERNAME}} *

{{PATIENTINSURANCE2EMPLOYERPHONE}} *

{{PATIENTINSURANCE2NAME}} *

{{PATIENTINSURANCE2POLICYHOLDERADDRESS}} *

{{PATIENTINSURANCE2POLICYHOLDERDOB}} *

{{PATIENTINSURANCE2POLICYHOLDERFIRSTNAME}} *

{{PATIENTINSURANCE2POLICYHOLDERLASTNAME}} *

{{PATIENTINSURANCE2POLICYHOLDERMI}} *

{{PATIENTINSURANCE2POLICYHOLDERSTATE}} *

{{PATIENTINSURANCE2POLICYHOLDERZIP}} *

{{PATIENTINSURANCE2POLICYNUMBER}} *

{{PATIENTINSURANCE2STATE}} *

{{PATIENTINSURANCE2ZIP}} *

{{PATIENTLANGUAGE}} *

{{PATIENTLASTNAME}} *

{{PATIENTPREFERREDNAME}} *

{{PATIENTMARITALSTATUS}} *

{{PATIENTMIDDLEINITIAL}} * — Pulls the entire middle name of the patient instead of the middle initial only (as the magic word name suggests).

{{PATIENTMOBILEPHONE}} *

{{PATIENTNAMESUFFIX}} *

{{PATIENTOCCUPATION}} *

{{PATIENTPHONENUMBERS}} *

{{PATIENTRACE}} * — This displays the option selected in the Race menu on the patient's Quickview page. This is useful for prepopulating intake and history clinical paper forms to display the race information currently recorded in athenaOne, and for any other forms or letters where this information may be useful.

{{PATIENTPRONOUNS}} *

{{PATIENTSEX}} *

{{PATIENTSEXUALORIENTATION}} *

{{PATIENTSSN}} *

{{PATIENTSSNMASKED}} * — This shows the last four digits of the patient's SSN on clinical forms.

{{PATIENTSTATE}} *

{{PATIENTWORKPHONE}} *

{{PATIENTZIP}} *

If your practice uses a custom fax cover sheet, you can add the following two magic words if you want the Attention and Notes fields available when you export and fax a patient chart:

{{PATIENTRECORDATTENTION}}
{{PATIENTRECORDNOTES}}

To determine whether your practice uses a custom fax cover sheet, display the Chart Printing Form Configuration page. If the Cover Sheet menu is blank, the default fax cover sheet is in use. Otherwise, the specified custom fax cover sheet is in use.

{{PORTALURL}} * —

This magic word displays your practice's Patient Portal URL (or the Patient Information Center URL, if your practice does not use the Patient Portal).

athenahealth recommends that you include your practice's URL on all patient-facing documents.

{{PRESCRIPTIONDAYSSUPPLY}} * — Displays the contents of the Days supply field in prescription renewals for all states. This field can be populated with a pharmacy-recommended number of days for which the prescription should be dispensed. Ohio and Nevada state regulations also require the Days supply to be specified for all new controlled substance and gabapentin prescriptions in the order entry workflow.

{{PRESCRIPTIONDISPENSEASWRITTEN}} *

{{PRESCRIPTIONDISPENSEASWRITTENMESSAGE}} * — Holds messages that are required on certain orders (for example, in Connecticut and Indiana, faxed prescriptions must carry the message, "This prescription is valid only if transmitted by means of a facsimile machine."). If no message is appropriate to the given order list, the magic word will be empty. This magic word should be placed in a prominent location on any order–list paper form.

{{PRESCRIPTIONFREQUENCY}} *

{{PRESCRIPTIONISSUEDATE}} * — This displays the date that the prescription was approved. For prescription order forms, use this magic word instead of {{CLINICALORDERDATE}}, because it displays the approval date for prescriptions created in athenaOne, as well as the approval date for prescription renewal requests received from pharmacies.
Note: For pharmacies in Florida, dates appear in Month DD YYYY format instead of MM/DD/YYYY format.

{{PRESCRIPTIONLABELNAME}} *

{{PRESCRIPTIONNOTETOPHARMACY}} *

{{PRESCRIPTIONNUMBERREFILLSALLOWED}} *

{{PRESCRIPTIONORDERFOOTER}} *— For clinical providers in Massachusetts, this magic word displays the following message on prescription order forms: "Interchange is mandated unless the practitioner writes the words "no substitution" in this space."

{{PRESCRIPTIONQUANTITY}} *

{{PRESCRIPTIONSIG}} *

{{PRESCRIPTIONTYPE}} * — This notes whether the order was approved or denied. It will look like "Approved TYPE" or "Denied TYPE" where "TYPE" is one of "Prescription," "Prescription Renewal," or "Prescription Change." If the order is an approved prescription renewal, this will be "Approved Prescription Renewal. Please review this prescription for possible changes from the original request."

{{PRESCRIPTIONTYPENOTE}} * — If the order is approved but has been modified from the original prescription, the note will read: "TYPE was APPROVED with modification. The original TYPE request was:" followed by the original renewal sig."

{{PROVIDERBILLEDNAME}} *

{{PROVIDERMEDICALLICENSENUMBER}} * — This pulls the medical license number of the CP_NAME provider. It is often incorrectly used in forms with other provider names.

{{PROVIDERSIGNATURE}} — This displays the provider's signature and will correctly remove the signature if the CLINICALPROVIDER's state is OH because OH requires wet signatures. If the state is CT or WA, the signature will be removed if the form is being printed.

For LETTER and LABRESULT documents, it first tries the encounter's documented by user to see if they have a provider signature. If not, then it uses the encounter's provider. For other document types, it will first try the APPROVEDBY, then DENIEDBY, and then {{CLINICALENCOUNTERDOCUMENTEDBY}} users.

{{PROVIDERSIGNATURE_BILLEDNAME}} *— This displays the provider's billed name if available; otherwise, it is populated with the provider's first and last name. This does not append provider.providertype to the signature, unlike the PROVIDERSIGNATURE magic word. This is intended for providers with invalid credentials (such as PASUP) in provider.providertype.

{{PROVIDERSIGNATUREBLOCK}} * — Use this word to sign faxed documents with a signature block and to display a blank signature line for wet signature when a document is printed. This includes PROVIDERSIGNATURE and COSIGNINGPROVIDERSIGNATURE, if there is a cosignature.

Schedule II-V Drug — If the prescription is a Schedule II-V Drug, the signature will not appear. The order document will have the warning "Schedule II-V Drug: issue printed, manually signed prescription to patient."
State–level signature rules — All state-level signature rules are applied automatically, so that when a form is printed, the {{PROVIDERSIGNATUREBLOCK}} magic word will determine the requirements for the receiving state and format the signature appropriately.
Separate signature lines — Some states require two separate signature lines, one stating "Dispense as written" and the other stating "Substitution permitted" (currently IN, MO, SC, WA).
Ohio, Missouri, and Washington — If the pharmacy is located in Ohio or Missouri, the signature will not appear because state law (BOP rules) requires a wet signature on all prescriptions. Washington state requires a wet signature on all prescriptions that are not sent electronically.

{{PROVIDERTYPE}} *

{{PROVIDERUSERNAME}} *

{{QUANTITY}} *

{{SCHEDULEWITHIN}} *

{{SHOWONLYINFAXFOOTER}} *

{{SHOWONLYINFAXHEADER}} *

{{SIGNATORY}} *

{{SIGNATORYDEANUMBER}} *

The following magic words support the display of information for standing orders.

{{STATENARCOTICNUMBER}} *

{{SUPERVISINGPROVIDERNAME}} *

{{SUPPRESSDEFAULTHEADER}} — Suppresses the default patient header on document.

Note: When printing a lab result with a cover letter in "Submit — Notify Normal by Mail" status, the usual header of patient identifying information will be moved to the footer. This will happen regardless of the use of the {{SUPPRESSDEFAULTHEADER}} magic word.)

{{TIMESTAMP}} *

{{TODAY}} *

{{TXAPNBNENUMBER}} *

{{USUALPROVIDERNAME}} * — The billed name of the patient's usual provider.

{{VERIFIEDBYATHENAHEALTH}} *

{{WRONGNUMBERMESSAGE}} * — This magic word helps prevent PHI breaches due to incorrect fax numbers and helps prevent similar future incidents, if an incorrect fax number is responsible for misplaced PHI. In addition, a cover sheet is sent with any faxed document that does not contain the {{WRONGNUMBERMESSAGE}} magic word, to help prevent PHI breaches if a document is sent via fax to a nonmedical facility. The phone number routes to a voicemail box managed by athenahealth. The message reads:

Important: If you have received this document in error, please notify athenahealth at 1-888-482-8436, and destroy all copies you have received. Disclosure, copying, distribution, or action taken in reliance on this information is prohibited.

{{WRONGNUMBERMESSAGE1}} *

{{WRONGNUMBERMESSAGE2}} *

{{WRONGNUMBERMESSAGE3}} *

{{WRONGNUMBERMESSAGE4}} *

{{WRONGNUMBERMESSAGEID}} *

{{WRONGNUMBERMESSAGEPHONE}} *

Encounter Summary Section Magic Words

These magic words can be used on encounter–specific paper forms. They display encounter summary data for the corresponding encounter section.

{{CLINICALENCOUNTERDATE}} *

{{CLINICALENCOUNTERDEPARTMENT}} *

{{CLINICALENCOUNTERDOCUMENTEDBY}} *

{{CLINICALENCOUNTERSTATUS}} *

Note: The majority of the CLINICALSECTION magic words print the equivalent of the Summary of the given section.

{{CLINICALSECTION_ALLERGYLIST}} *

{{CLINICALSECTION_ASSESSMENTPLAN}} — This displays the entire Assessment / Plan section summary data.

{{CLINICALSECTION_ASSESSMENTPLAN_WITHOUTRTO}} — This displays the entire Assessment / Plan section summary data excluding RTO.

{{CLINICALSECTION_ASSESSMENTPLAN_NOTES}} — Displays text only from the Assessment free-text field, excluding any information that might be present in the Diagnoses / Orders section or Discussion fields.

{{CLINICALSECTION_BIRTHHISTORYLIST}} *

{{CLINICALSECTION_CLINICALRISK}} *

{{CLINICALSECTION_DELIVERYINFORMATION}} *

{{CLINICALSECTION_DOCUMENTREVIEW}} *

{{CLINICALSECTION_ENCOUNTERREASON}} *

{{CLINICALSECTION_EXERCISELIST}} – This shows the Exercise Flowsheet encounter section

{{CHARTEPISODESECTION_VISITTRACKING}} — Shows the Visit Tracking Physical Therapy episode section in an HTML template or a .pdf document, including the number of visits, remaining visits, and expiration date from a patient's physical therapy episode tab.

{{CLINICALSECTION_FAMILYHISTORYLIST}} * — This does not filter based on the specialty of the encounter.

(documented 03/23/2012)

{{CLINICALSECTION_FAMILYHISTORYLIST_SIMPLE}} *

{{CLINICALSECTION_GENETICSCREENINGINFECTIONHISTORY}} *

{{CLINICALSECTION_GPALHISTORY}} *

{{CLINICALSECTION_HISTORY_SIMPLELIST}} *

Several of the CLINICALSECTION_HPI magic words are useful only if you used the "Classic" version of athenaClinicals (see the notes for each magic word).

{{CLINICALSECTION_HPI}} * — Use this magic word only if you used the "Classic" version of athenaClinicals and entered free-text documentation in the HPI section of encounters.

{{CLINICALSECTION_HPI_ALL}} — This magic word can be used for both the current and "Classic" versions of athenaClinicals. (If you used the "Classic" version, the magic word includes any free-text documentation, as well as any semistructured, structured, and templated documentation that was included in the HPI section of encounters.)

{{CLINICALSECTION_HPI_SEMISTRUCTURED}} — Use this magic word only if you used the "Classic" version of athenaClinicals.

{{CLINICALSECTION_HPI_STRUCTURED}} — Use this magic word only if you used the "Classic" version of athenaClinicals.

{{CLINICALSECTION_HPI_TEMPLATED}} * — This magic word can be used for both the "Classic" and current versions of athenaClinicals.

{{CLINICALSECTION_IMAGINGRESULTS}} * — This displays a summary of results of imaging tests ordered from within an encounter.

{{CLINICALSECTION_INTERPRETATION}} *

{{CLINICALSECTION_INTRAOCULARPRESSURE}} — Displays all intraocular pressure measurements from the full encounter summary.

{{CLINICALSECTION_LABRESULTS}} * — This displays lab results related to an OB episode. Must have OB lab result mappings configured for results to appear.

{{CLINICALSECTION_MEDICATIONLIST}} *— The list includes Medication name, Sig, Date prescribed/administered/dispensed, and Notes (Medications section-level notes). It does not include the medication-specific Note field.

{{CLINICALSECTION_MEDICATIONLIST_PLUSNOTES}} — The list includes Medication name, Note to patient (present only if this field was filled out on the prescription document), Sig, and Date prescribed/administered/dispensed. This list includes the prescription Note to patient field. This field is visible to patients, and many providers use it for patient instructions.

{{CLINICALSECTION_OBGYNHISTORYLIST}} * — This magic word includes only the GYN history. To include the OB history, use the CLINICALSECTION_GPALHISTORY magic word.

{{CLINICALSECTION_P4PMEASURELIST}} * — This magic word allows physicians to document the P4P measure satisfactions on paper for later entry into the athenaOne system, supporting their current paper workflows. After the magic word is included in a paper form, it can be printed from the Quickview or the Intake section of the encounter. The paper form will display the list of measures that are applicable to the patient and the status of each measure. There is also a results field in which the provider can write the appropriate information to satisfy or exclude each measure. This magic word can be included either in the HTML paper form currently used for an encounter or in a PDF (if the correct Adobe software is available).

{{CLINICALSECTION_PASTMEDICALHISTORY}} *

{{CLINICALSECTION_PATIENTCARETEAM}} * — This magic word displays information about all members of the patient's care team, including position, address, and phone and fax numbers. This magic word also displays any Notes entered in the Care Team section.

{{CLINICALSECTION_PATIENTLOCATION}} *

{{CLINICALSECTION_PHYSICALEXAM_GRID}} — This pulls a summary version of the Physical Exam: Grid section. It does not pull the grid format.

{{CLINICALSECTION_PREGNANCYPROBLEMLIST}} * — This uses SNOMED-CT terminology.

{{CLINICALSECTION_PRENATALHISTORYLIST}} *

{{CLINICALSECTION_PREVIOUSASSESSMENTPLAN}} *

{{CLINICALSECTION_PROBLEMLIST}} * — This uses SNOMED-CT terminology.

{{CLINICALSECTION_PROCEDUREDOCUMENTATION}} *

{{CLINICALSECTION_RETURNTOOFFICE}} *

{{CLINICALSECTION_SCREENING}} — When you use this magic word, all the information shown in the expanded Screening section is displayed, including the questions, answers, score, and notes for all questionnaires administered during the encounter. The only exception is the Guideline content because this information is automatically generated and is not part of the provider's documentation.Note: If you place this magic word inside HTML tags, it will not work.

{{CLINICALSECTION_SIGNOFF}} *

{{CLINICALSECTION_SOCIALHISTORYLIST}} * — If your practice has multi–specialty filtering enabled, this filters based on the rendering provider's specialty.

{{CLINICALSECTION_SOCIALHISTORYLIST_FULLSPECIALTIES}} — This includes all content for each section unfiltered by specialty.

{{CLINICALSECTION_SURGICALHISTORYLIST}} * — If your practice has multi–specialty filtering enabled, this filters based on the rendering provider's specialty.

{{CLINICALSECTION_SURGICALHISTORYLIST_FULLSPECIALTIES}} — This includes all content for each section unfiltered by specialty.

{{CLINICALSECTION_VISIONCORRECTION}} — Displays all documentation of the patient's wearing prescription and vision correction exam from the full encounter summary.

{{CLINICALSECTION_VISUALACUITY}} — Displays all visual acuity measurements from the full encounter summary.

{{CLINICALSECTION_VITALS}} * — This magic word displays vitals entered during the current encounter; it does not display historic vitals.

{{CLINICALSECTION_WELLCHILDROS}} *

340B ID Magic Words

You can use the following magic words to include your 340B ID on prescription paper forms. (The 340B ID must be entered for a department on the Department Numbers page.)

{{340B_ID}} — Populates the Walgreens vendor ID or your HRSA-issued 340B ID, depending on which pharmacy you select.

{{WALGREENS_340B_BARCODE}} — Retrieves information from the Walgreens vendor ID and populates it as a 2D barcode for prescriptions sent to Walgreens pharmacies.

Patient Record Magic Words

(For use in patient record custom fax cover sheets.)

Encounter Section Jotter Magic Words

These magic words can be used on encounter–specific paper forms. They display the jotter content for the corresponding encounter section.

{{CLINICALJOTTER_ASSESSMENTPLAN}} — The jotter from the bottom of the Assessment/Plan section.

{{CLINICALJOTTER_PATIENTPRESCRIPTIONPROVIDER

{{CLINICALJOTTER_PREGNANCYPROBLEMLIST}} }} — This uses SNOMED-CT terminology.

{{CLINICALJOTTER_PROBLEMLIST}} — This uses SNOMED-CT terminology.

OB Magic Words

{{CLINICALEPISODESECTION_DELIVERYINFORMATION}} *

{{CLINICALEPISODESECTION_EDDCALCULATION}} *

{{CLINICALEPISODESECTION_EDDUPDATE}} * — The final episode calculation.

{{CLINICALEPISODESECTION_OBINFORMATION}} *

{{CLINICALEPISODESECTION_PASTMEDICALHISTORY}} *

{{CLINICALEPISODESECTION_PREGNANCYPROBLEMLIST}} — This uses SMOMED-CT terminology.

{{FATHER}} * — The father documented for the relevant OB episode.

{{FATHERPHONE}} * — The father's phone documented for the relevant OB episode.

{{HUSBANDDOMESTICPARTNER}} *

{{HUSBANDDOMESTICPARTNERPHONE}} *

Physical Therapy Episode Magic Words

You can use these physical therapy episode magic words in letters:

{{CHARTEPISODESECTION_DIAGNOSES}} — Lists all the diagnoses in the encounters across the episode. This matches what appears in the Diagnosis section of the episode.

{{CHARTEPISODESECTION_FREQUENCY}} — Lists the current frequency for how often the PT plans to meet with the patient, not including the effective date.

{{CHARTEPISODESECTION_EXTENDEDFREQUENCY}} — Lists the current and most recent previous frequency for how often the PT plans to meet with the patient, including the effective dates.

{{CHARTEPISODESECTION_GOALS}} — Lists the goals from the most recent encounter associated with the episode that has goals. This matches the goals that are listed in the episode.

{{CHARTEPISODESECTION_PROCEDUREDOCUMENTATION}} — Lists a summary of all procedures performed across encounters associated with the episode.

{{CHARTEPISODESECTION_PROGRESS}} — Shows the progress view that appears in the episode. This displays the filtered view based on how the section is currently filtered in the episode.

{{CHARTEPISODESECTION_VISITTRACKING}} — Shows the Visit Tracking Physical Therapy episode section in an HTML template or a .pdf document, including the number of visits, remaining visits, and expiration date from a patient's physical therapy episode tab.

{{CLINICALJOTTER_EXERCISELIST}} — Shows the jotter documentation from the Exercise encounter section.

Prefix Magic Words

{{LASTANALYTEVALUE_X}} — To display the last analyte value in a clinical paper form, enter the magic word {{LASTANALYTEVALUE_X}} where X = the concept identifier for the desired analyte. Refer to Lab Analyte Identifier Table to code the analyte value that you need. A concept identifier specifies the lab analyte (or other clinical data source) to retrieve and place on the clinical paper form.

Magic words for athenaOne for Hospitals

The following magic words for athenaOne for Hospitals display information pertaining to the patient's most recent hospital visit. You can use them in an HTML template or PDF document.

For use with Billing Slips and Forms, and Forms and Documents, use double brackets.

Example: [[CHECKINDATE]]

For use with Clinical Paper Forms, use double curly brackets.

Example: {{INPTADMITDATE}}

Note: Some magic words work only with Billing Slips and Forms and Forms and Documents.

Some magic words work only with Clinical Paper Forms.

Magic words for Collector (forms and documents, and for billing slips and forms)

[[ADMITTINGPROVIDER]]

[[ADMISSIONSOURCE]]

[[ADMISSIONTYPE]]

[[ATTENDINGPROVIDER]]

[[BARCODE]] — (athenaOne for Hospitals only) This makes athenaOne hospital visit ID conform to the 1D code 128 format (a 12-digit, zero-padded number with a "vz" prefix).

[[CHECKINDATE]]

[[CHECKINTIME]]

[[DISCHARGEDATE]]

[[DISCHARGETIME]]

[[OPERATINGPROVIDER]]

[[OTHEROPERATINGPROVIDER]]

[[VISITBED]]

[[VISITNUMBER]]

[[VISITPRIMARYINSURANCE]]

[[VISITROOM]]

[[VISITSECONDARYINSURANCE]]

[[VISITSURGERYPROCEDURENAME]] —This displays the procedure(s) of a surgery case on forms. Used for athenaOne for Hospitals & Health Systems

Magic words for clinical paper forms

Magic words for forms and documents (athenaCollector)

[[AUTHNUMBER1_]]

[[AUTHNUMBER2_]]

[[AUTHNUMBER3_]]

[[BALANCEDUE]]

[[CASEINJURYDATE1_]]

[[CASEINJURYDATE2_]]

[[CASEINJURYDATE3_]]

[[CASEINJURYDATE4_]]

[[CLIENTRECORDNUMBERX_]] — For magic words ending in "X_," please replace X with a number and include the underscore after it. For example, use [[CLIENTRECORDNUMBER1_]] to have the first client record number print on the form.

[[COLLECTIONSBALANCE]] — This is the amount that has been adjusted off to collections for this patient.

[[COLLECTIONSFAMILYBALANCE]]

[[FUTUREAPPOINTMENT1]] — This includes appointment date and day of the week, department name, provider billed name, appointment type, appointment start time, and appointment duration, as displayed on the Quickview for the first appointment found with a date greater than the current date.

[[FUTUREAPPOINTMENT2]] — This includes appointment date and day of the week, department name, provider billed name, appointment type, appointment start time, and appointment duration, as displayed on the Quickview for the second appointment found with a date greater than the current date.

You can continue to add digits (up to 15) to display information for up to 15 future appointments.

[[GUARANTORADDRESS]]

[[GUARANTORCITY]]

[[GUARANTORCOUNTRY]]

[[GUARANTORFIRSTNAME]]

[[GUARANTORLASTNAME]]

[[GUARANTORMIDDLEINITIAL]]

[[GUARANTORPHONE]]

[[GUARANTORSSN]]

[[GUARANTORSSNMASKED]]

[[GUARANTORSTATE]]

[[GUARANTORZIP]]

[[IMMUNIZATIONHISTORY]]

[[INSURANCEPACKAGENAME1_]]

[[INSURANCEPACKAGEADDRESS1_]]

[[INSURANCEPACKAGEADDRESS2_]]

[[INSURANCEPACKAGECITY1_]]

[[INSURANCEPACKAGESTATE1_]]

[[INSURANCEPACKAGEZIP1_]]

[[INSURANCEPACKAGECOUNTRY1_]]

[[INSURANCEPACKAGENAME2_]] — This is the name of the secondary insurance. If the patient has no secondary policy but has a case policy, this value is the case policy.

[[INSURANCEPACKAGE2ADDRESS1_]]

[[INSURANCEPACKAGE2ADDRESS2_]]

[[INSURANCEPACKAGECITY2_]]

[[INSURANCEPACKAGESTATE2_]]

[[INSURANCEPACKAGEZIP2_]]

[[INSURANCEPACKAGECOUNTRY2_]]

[[INSURANCEPACKAGEADDRESS1]]

[[INSURANCEPACKAGEADDRESS2]]

[[INSURANCEPACKAGECITY1]]

[[INSURANCEPACKAGESTATE1]]

[[INSURANCEPACKAGEZIP1]]

[[INSURANCEPACKAGEPHONE1]]

[[INSURANCEPACKAGE2ADDRESS1]]

[[INSURANCEPACKAGE2ADDRESS2]]

[[INSURANCEPACKAGECITY2]]

[[INSURANCEPACKAGESTATE2]]

[[INSURANCEPACKAGEZIP2]]

[[INSURANCEPACKAGEPHONE2]]

[[LASTAPPTID]]

[[LASTAPPTDATE]]

[[LASTAPPTPROVIDER]]

[[LASTAPPTPXES]] — This is the procedure code from the patient's last appointment.

[[LICENSENUMBER]]

[[LICENSESTATEID]]

[[LICENSEEXPIRATIONDATE]]

[[MEDICALGROUPADDRESS1]]

[[MEDICALGROUPBILLINGNAME]]

[[MEDICALGROUPCITY]]

[[MEDICALGROUPFEDERALIDNUMBER]]

[[MEDICALGROUPNAME]]

[[MEDICALGROUPPHONE]]

[[MEDICALGROUPSTATE]]

[[MEDICALGROUPZIP]]

[[NOTES]]

[[OUTSTANDING1]] — This is the amount outstanding for the patient's primary insurance policy.

[[OUTSTANDING2]] — This is the amount outstanding for the patient's secondary insurance policy.

[[OUTSTANDINGINSURANCEBALANCE]]

[[OUTSTANDINGP]] — This is the amount outstanding for the patient.

[[PASTAPPOINTMENT]] — Includes the appointment date, department name, provider billed name, appointment type, appointment time, and duration of the appointment.

[[PATIENTID]]

[[PATIENTENTERPRISEID]] — This is the athenaEnterprise patient ID number

[[PATIENTADDRESS1]]

[[PATIENTAGE]]

[[PATIENTASSIGNEDSEXATBIRTH]]

[[PATIENTCHARTHOME]]

[[PATIENTCITY]]

[[PATIENTCONTACTNAME]]

[[PATIENTCONTACTPHONE]]

[[PATIENTCONTACTPREFERENCE]]

[[PATIENTCONTACTRELATIONSHIP]]

[[PATIENTNEXTKINNAME]]

[[PATIENTNEXTKINPHONE]]

[[PATIENTNEXTKINRELATION]]

[[PATIENTCOUNTRY]]

[[PATIENTDEPARTMENTADDRESS]]

[[PATIENTDEPARTMENTBILLINGNAME]]

[[PATIENTDEPARTMENTCITY]]

[[PATIENTDEPARTMENTFAX]]

[[PATIENTDEPARTMENTNAME]]

[[PATIENTDEPARTMENTPHONE]]

[[PATIENTDEPARTMENTSTATE]]

[[PATIENTDEPARTMENTZIP]]

[[PATIENTDOB]]

[[PATIENTEMAIL]]

[[PATIENTEMPLOYERADDRESS]]

[[PATIENTEMPLOYERCITY]]

[[PATIENTEMPLOYERNAME]]

[[PATIENTEMPLOYERPHONE]]

[[PATIENTEMPLOYERSTATE]]

[[PATIENTEMPLOYERZIP]]

[[PATIENTETHNICITY]]

[[PATIENTFIRSTNAME]]

[[PATIENTFIRSTNAMEUSED]]

[[PATIENTGENDERIDENTITY]]

[[PATIENTGUARANTORRELATIONSHIP]]

[[PATIENTMARITALSTATUS]]

[[PATIENTLANGUAGE]]

[[PATIENTLASTNAME]]

[[PATIENTMIDDLEINITIAL]] — Pulls the entire middle name of the patient instead of the middle initial only (as the magic word name suggests).

[[PATIENTPREFERREDNAME]]

[[PATIENTPREFERREDNAMEWITHQUOTES]]

[[PATIENTPRONOUNS]]

[[PATIENTRACE]] — Displays the patient's race, as selected from the Race menu on the patient's Quickview page. If no race was selected, the magic word displays a blank. If the Patient Declined option is selected, the magic word displays Patient Declined.

[[PATIENTSEX]]

[[PATIENTSEXUALORIENTATION]]

[[PATIENTSLIDINGFEEPLANNAME]] — Displays the name of the patient's sliding fee plan. If no sliding fee plan is set up, the magic word displays a blank.

[[PATIENTSSN]]

[[PATIENTSSNACTUAL]]

[[PATIENTSTATE]]

[[PATIENTHOMEPHONE]]

[[PATIENTWORKPHONE]]

[[PATIENTMOBILEPHONE]]

[[PATIENTZIP]]

[[PATIENTGUARDIANFIRSTNAME]]

[[PATIENTGUARDIANLASTNAME]]

[[PATIENTGUARDIANMIDDLEINITIAL]]

[[PATIENTINSURANCEADJUSTERLASTNAME]]

[[PATIENTINSURANCEADJUSTERFIRSTNAME]]

[[PATIENTINSURANCEADJUSTERPHONE]]

[[PATIENTINSURANCEELIGIBILITYSTATUS1]] — This is the eligibility status of the patient's primary policy; will return Eligible, Ineligible, or Unverified.

The following magic words are for the "Appointment Insurance Policy" information:

[[PATIENTINSURANCECERTNUMBER1_]]

[[PATIENTINSURANCEPCP1_]]

[[POLICYHOLDERPOLICYNUMBER1_]]

[[POLICYHOLDERINSUREDLASTNAME1_]]

[[POLICYHOLDERINSUREDFIRSTNAME1_]]

[[POLICYHOLDERINSUREDMI1_]]

[[POLICYHOLDERINSUREDADDRESS1_]]

[[POLICYHOLDERINSUREDZIP1_]]

[[POLICYHOLDERINSUREDSTATE1_]]

[[PATIENTINSURANCEPOLICYNUMBER1]]

[[PATIENTINSURANCEINSUREDLASTNAME1]]

[[PATIENTINSURANCEINSUREDFIRSTNAME1]]

[[PATIENTINSURANCEINSUREDMI1]]

[[PATIENTINSURANCEINSUREDSEX1]]

[[PATIENTINSURANCEINSUREDSSN1]]

[[PATIENTINSURANCEINSUREDSSN1ACTUAL]]

[[PATIENTINSURANCEINSUREDDOB1]]

[[PATIENTINSURANCEINSUREDCITY1]]

[[PATIENTINSURANCEISSUEDATE1]]

[[PATIENTINSURANCEEXPIRATIONDATE1]]

[[PATIENTINSURANCERELATIONSHIPTOINSURED1]]

[[PATIENTINSURANCEBODYPART]]

The following magic words return the patient's "Other" insurance policy information. If "Appointment Insurance" policy is the patient's primary policy, this will be the patient's secondary insurance. If "Appointment Insurance" policy is the patient's secondary policy, this will be the case policy. If "Appointment Insurance Policy" is the patient's case policy, this value will be blank:

[[POLICYHOLDERPOLICYNUMBER2_]]

[[PATIENTINSURANCEPCP2_]]

[[PATIENTINSURANCECERTNUMBER2_]]

[[POLICYHOLDERINSUREDLASTNAME2_]]

[[POLICYHOLDERINSUREDFIRSTNAME2_]]

[[POLICYHOLDERINSUREDMI2_]]

[[POLICYHOLDERINSUREDADDRESS2_]]

[[POLICYHOLDERINSUREDZIP2_]]

[[POLICYHOLDERINSUREDSTATE2_]]

[[PATIENTINSURANCEPOLICYNUMBER2]]

[[PATIENTINSURANCEINSUREDLASTNAME2]]

[[PATIENTINSURANCEINSUREDFIRSTNAME2]]

[[PATIENTINSURANCEINSUREDMI2]]

[[PATIENTINSURANCEINSUREDSEX2]]

[[PATIENTINSURANCEINSUREDSSN2]]

[[PATIENTINSURANCEINSUREDSSN2ACTUAL]]

[[PATIENTINSURANCEINSUREDDOB2]]

[[PATIENTINSURANCEINSUREDCITY2]]

[[PATIENTINSURANCEISSUEDATE2]]

[[PATIENTINSURANCEEXPIRATIONDATE2]]

[[PATIENTINSURANCEELIGIBILITYSTATUS2]]

[[PATIENTINSURANCERELATIONSHIPTOINSURED2]]

[[PREVIOUSBALANCE]] — This is the patient's balance prior to the current day.

[[PREVIOUSDIAGNOSIS1]]

[[PREVIOUSDIAGNOSIS2]]

[[PREVIOUSDIAGNOSIS3]]

[[PREVIOUSDIAGNOSIS4]]

[[PREVIOUSDIAGNOSIS5]]

[[PREVIOUSDIAGNOSIS6]]

[[PREVIOUSDIAGNOSIS7]]

[[PREVIOUSDIAGNOSIS8]]

[[PREVIOUSDIAGNOSISDESCRIPTION1]]

[[PREVIOUSDIAGNOSISDESCRIPTION2]]

[[PREVIOUSDIAGNOSISDESCRIPTION3]]

[[PREVIOUSDIAGNOSISDESCRIPTION4]]

[[PREVIOUSDIAGNOSISDESCRIPTION5]]

[[PREVIOUSDIAGNOSISDESCRIPTION6]]

[[PREVIOUSDIAGNOSISDESCRIPTION7]]

[[PREVIOUSDIAGNOSISDESCRIPTION8]]

[[PRIMARYPOLICYCOPAYX_]] — For magic words ending in "X_," please replace X with a number and include the underscore after it.

[[PRIMARYPOLICYEMPLOYERNAME]]

[[PRIMARYPOLICYEMPLOYERPHONE]]

[[REFAUTHINFO]] — This magic word uses the following format: Authorization/referral number, type: #__; referred by __ to __; X visits approved; Y visits left; diagnosis code, diagnosis code; CPT code, CPT code; specialty.

[[REFERRALNAME]] — This is the option selected in the How did you hear about us? field on the Patient Registration page.

[[REFERRINGPROVIDERADDRESS]]

[[REFERRINGPROVIDERCITY]]

[[REFERRINGPROVIDERFAX]]

[[REFERRINGPROVIDERID_]]

[[REFERRINGPROVIDERNAME]]

[[REFERRINGPROVIDERNPI]] – When printing a billing slip, athenaOne looks for the appointment referring provider and prints that provider's NPI on the slip. If there is no appointment referring provider, athenaOne prints the NPI for the primary insurance's referring provider.

[[REFERRINGPROVIDERPHONE]]

[[REFERRINGPROVIDERSTATE]]

[[REFERRINGPROVIDERUPIN]]

[[REFERRINGPROVIDERZIP]]

[[SECONDARYPOLICYCOPAYX_]] — For magic words ending in "X_," please replace X with a number and include the underscore after it.

[[SECONDARYPOLICYEMPLOYERNAME]]

[[SECONDARYPOLICYEMPLOYERPHONE]]

[[SUPERVISINGPROVIDERNAME]]

[[TIMESTAMP]]

[[TODAY]]

[[TODAYSADJUSTMENTS]] —The total amount of all adjustments made against the patient responsibility on the current day

[[TODAYSAPPOINTMENT1]] — The first appointment found with an appointment date equal to today's date for client forms, and the first appointment listed with an appointment date equal to the appointment date of the billing slip that is being viewed.

[[TODAYSAPPOINTMENT2]] — Same as above, but the second appointment found.

[[TODAYSAPPOINTMENT3]] — Same as above, but the third appointment found.

[[TODAYSAPPOINTMENT4]] — Same as above, but the fourth appointment found.

[[TODAYSAPPOINTMENT5]] — Same as above, but the fifth appointment found.

[[TODAYSAPPOINTMENT6]] — Same as above, but the sixth appointment found.

[[TODAYSAPPOINTMENT7]] — Same as above, but the seventh appointment found.

[[TODAYSAPPOINTMENT8]] — Same as above, but the eighth appointment found.

[[TODAYSAPPOINTMENT9]] — Same as above, but the ninth appointment found.

[[TODAYSAPPOINTMENT10]] — Same as above, but the tenth appointment found.

[[TODAYSPAYMENTS]] — The total amount of all payments made against the patient responsibility on the current day

[[USUALPROVIDERNPI]]

[[USUALPROVIDERNAME]]

[[WORKERSCOMPCLAIMNUMBER]]

Magic words for athenaOne for Hospitals

The following magic words for athenaOne for Hospitals display information pertaining to the patient's most recent hospital visit. You can use them in an HTML template or PDF document.

For use with Billing Slips and Forms, and Forms and Documents, use double brackets.

Example: [[CHECKINDATE]]

For use with Clinical Paper Forms, use double curly brackets.

Example: {{INPTADMITDATE}}

Note: Some magic words work only with Billing Slips and Forms and Forms and Documents.

Some magic words work only with Clinical Paper Forms.

Magic words for Collector (forms and documents, and for billing slips and forms)

[[ADMITTINGPROVIDER]]

[[ADMISSIONSOURCE]]

[[ADMISSIONTYPE]]

[[ATTENDINGPROVIDER]]

[[BARCODE]] — (athenaOne for Hospitals only) This makes athenaOne hospital visit ID conform to the 1D code 128 format (a 12-digit, zero-padded number with a "vz" prefix).

[[CHECKINDATE]]

[[CHECKINTIME]]

[[DISCHARGEDATE]]

[[DISCHARGETIME]]

[[OPERATINGPROVIDER]]

[[OTHEROPERATINGPROVIDER]]

[[VISITBED]]

[[VISITNUMBER]]

[[VISITPRIMARYINSURANCE]]

[[VISITROOM]]

[[VISITSECONDARYINSURANCE]]

[[VISITSURGERYPROCEDURENAME]] —This displays the procedure(s) of a surgery case on forms. Used for athenaOne for Hospitals & Health Systems

Magic words for clinical paper forms

{{CLINICALPROVIDERADDRESS_TEXT}}

{{INPTADMITDATE}}

{{INPTADMITDIAGNOSES}}

{{INPTADMITLOCATION}}

{{INPTADMITTINGNAME}}

{{INPTALLDIAGNOSES}}

{{INPTATTENDINGADDRESS}}

{{INPTATTENDINGNAME}}

{{INPTATTENDINGPHONE}}

{{INPTDEPARTMENTSTAYTYPE}}

{{INPTDISCHARGECONDITION}}

{{INPTDISCHARGEDATE}}

{{INPTDISCHARGEDIAGNOSES}}

{{INPTDISCHARGEDISPOSITION}}

{{INPTDISCHARGEINSTRUCTIONS}}

{{INPTDISCHARGELOCATION}}

{{INPTDISCHARGEPROVIDER}}

{{INPTDISCHARGEORDERATTRIBUTION}}

{{INPTDISCHARGETRANSCRIPTION}}

{{INPTHOSPITALCOURSE}}

{{INPTHOSPITALNAME}}

{{INPTINPATIENTMEDORDERS}}

{{INPTLABTESTS}}

{{INPTLABRESULTS}}

{{INPTLABTESTRESULTSSTATUS}}

{{INPTORDERSPENDINGRESULTS}}

{{INPTMEASUREMENTS}}

{{INPTMEDDISCHARGEORDERS}}

{{INPTNONMEDDISCHARGEORDERS}}

{{INPTNOTETORECEIVINGFACILITY}}

{{INPTNURSEADDRESS}}

{{INPTNURSENAME}}

{{INPTNURSEPHONE}}

{{INPTPROCEDURES}}

{{INPTSURGPROCEDURES}}

{{INPTSURGPROCEDURENAMES}}

{{INPTCONSULTS}}

{{INPTIMAGINGTESTS}}

{{INPTRECEIVINGFACILITY}}

{{INPTUNSIGNEDMEDDISCHARGEORDERS}}

{{INPTDISCHARGEMEDICATIONLIST}}

{{INPTDISCHARGEMEDICATIONPHARMACIES}}

{{INPTADMISSIONMEDICATIONLIST}}

{{INPTSURGNURSENOTE}}

{{LOGINDEPARTMENT_ADDRESSBLOCK}}

{{LOGINDEPARTMENT_FAXTEXT}}

{{LOGINDEPARTMENT_PHONETEXT}}

{{PATIENTADDRESS_TEXT}}

Magic words for billing slips (athenaCollector)

[[ABNDIAGNOSISCODEX_]] — For magic words ending in "X_," replace X with a number and include the underscore after it.

[[ABNDIAGNOSISDESCRIPTIONX_]]

[[ABNFEEX_]]

[[ABNPROCEDURECODEX_]]

[[ABNREASONX_]]

[[ADJUSTERFAX]]

[[APPOINTMENTDATE]]

[[APPOINTMENTID]]

[[APPOINTMENTIDBARCODETOPDOWN]]

[[APPOINTMENTIDBARCODELEFTRIGHT]]

[[APPOINTMENTIDBARCODE]]

[[APPOINTMENTIDSLUG]]

[[APPOINTMENTNOTES]]

[[APPOINTMENTPROVIDER]]

[[APPOINTMENTPXES]]

[[APPOINTMENTRECORDNUMBER]]

[[APPOINTMENTRECORDNUMBERX_]] — Displays appointment custom field — to use this magic word, replace X with the ID of the appointment custom field to use

[[APPOINTMENTTIME]]

[[APPOINTMENTTYPE]]

[[APPTDEPARTMENTADDRESS]]

[[APPTDEPARTMENTBILLINGNAME]]

[[APPTDEPARTMENTCITY]]

[[APPTDEPARTMENTFAX]]

[[APPTDEPARTMENTNAME]]

[[APPTDEPARTMENTPHONE]]

[[APPTDEPARTMENTSTATE]]

[[APPTDEPARTMENTZIP]]

[[APPTREFERRINGPROVIDERID_]]

[[APPTREFERRINGPROVIDERNAME]]

[[APPTREFERRINGPROVIDERNUMBER]]

[[APPTREFERRINGPROVIDERPHONE]]

[[APPTREFERRINGPROVIDERSTATE]]

[[APPTREFERRINGPROVIDERUPIN]]

[[APPTREFERRINGPROVIDERZIP]]

[[APPTREFERRINGPROVIDERFAX]]

[[APPTREFERRINGPROVIDERCITY]]

[[APPTREFERRINGPROVIDERADDRESS]]

[[APPTSCHEDULEDBY]]

[[AUTHNUMBER]]

[[BALANCEDUE]]

[[BILLINGSLIPNUMBER]]

[[CASEINJURYDATE]]

[[CASENUMBER]]

[[CLIENTRECORDNUMBER]]

[[CLIENTRECORDNUMBERX_]] — The patient's custom field record number for category 1 (or 2, etc., where the number replaces X) as numbered on the Custom Fields page.

[[COBRANDIMAGE]] — This display the co-brand image (the co-brand image displayed on the athenaOne home page, PPRs, and CPRs. This requires the Co-Brand feature to be enabled.

[[COLLECTIONSBALANCE]] — This is the amount that has been adjusted off to collections for this patient.

[[COLLECTIONSFAMILYBALANCE]]

[[EXPECTEDCOPAY]] — The expected copay for the appointment insurance.

[[FUTUREAPPOINTMENT1]] — This includes appointment date and day of the week, department name, provider billed name, appointment type, appointment start time, and appointment duration, as displayed on the Quickview for the first appointment found with a date greater than the current date.

[[FUTUREAPPOINTMENT2]] — This includes appointment date and day of the week, department name, provider billed name, appointment type, appointment start time, and appointment duration, as displayed on the Quickview for the second appointment found with a date greater than the current date.

You can continue to add digits (up to 15) to display information for up to 15 future appointments.

[[GUARANTORADDRESS]]

[[GUARANTORCITY]]

[[GUARANTORCOUNTRY]]

[[GUARANTORFIRSTNAME]]

[[GUARANTORLASTNAME]]

[[GUARANTORMIDDLEINITIAL]]

[[GUARANTORPHONE]]

[[GUARANTORSTATE]]

[[GUARANTORZIP]]

[[IMMUNIZATIONHISTORY]]

[[INJUREDBODYPART]]

[[INJURYDESCRIPTION]]

[[INSURANCEPACKAGENAME1_]]

[[INSURANCEPACKAGEADDRESS1_]]

[[INSURANCEPACKAGEADDRESS2_]]

[[INSURANCEPACKAGECITY1_]]

[[INSURANCEPACKAGESTATE1_]]

[[INSURANCEPACKAGEZIP1_]]

[[INSURANCEPACKAGEFAX1_]]

[[INSURANCEPACKAGEPHONE1_]]

[[INSURANCEPACKAGECOUNTRY1_]]

[[INSURANCEPACKAGENAME2_]] — This is the name of the alternative insurance for billing slips. If the "Appointment Insurance" policy is the patient's primary policy, this value will be the secondary policy. If the "Appointment Insurance" policy is the patient's secondary policy, this value will be the case policy. If the "Appointment Insurance" policy is the patient's case policy, this value will be blank.

[[INSURANCEPACKAGE2ADDRESS1_]]

[[INSURANCEPACKAGE2ADDRESS2_]]

[[INSURANCEPACKAGECITY2_]]

[[INSURANCEPACKAGESTATE2_]]

[[INSURANCEPACKAGEZIP2_]]

[[INSURANCEPACKAGECOUNTRY2_]]

[[INSURANCEPACKAGEADDRESS1]]

[[INSURANCEPACKAGEADDRESS2]]

[[INSURANCEPACKAGECITY1]]

[[INSURANCEPACKAGESTATE1]]

[[INSURANCEPACKAGEZIP1]]

[[INSURANCEPACKAGEPHONE1]]

[[INSURANCEPACKAGE2ADDRESS1]]

[[INSURANCEPACKAGE2ADDRESS2]]

[[INSURANCEPACKAGECITY2]]

[[INSURANCEPACKAGESTATE2]]

[[INSURANCEPACKAGEZIP2]]

[[INSURANCEPACKAGEPHONE2]]

[[INSURANCEPACKAGEPHONEx]]

[[LASTAPPTID]]

[[LASTAPPTDATE]]

[[LASTAPPTPROVIDER]]

[[LASTAPPTPXES]] — This is the procedure code from the patient's last appointment.

[[LICENSESTATEID]]

[[LICENSEEXPIRATIONDATE]]

[[LICENSENUMBER]]

[[MEDICALGROUPADDRESS1]]

[[MEDICALGROUPBILLINGNAME]]

[[MEDICALGROUPCITY]]

[[MEDICALGROUPFEDERALIDNUMBER]]

[[MEDICALGROUPNAME]]

[[MEDICALGROUPPHONE]]

[[MEDICALGROUPSTATE]]

[[MEDICALGROUPZIP]]

The following two magic words create a custom 1D or 2D barcode on a billing slip. These custom barcodes may be useful in tracking patients.

[[ONEDBARCODE WIDTH HEIGHT DATA]] — This 1D barcode does not support spaces within the DATA (a limitation of 1D barcodes). WIDTH and HEIGHT refer to the width and height (in pixels) of your custom barcode. DATA should include the data that you want to encode. DATA may include other magic words.

[[TWODBARCODE WIDTH HEIGHT DATA]] — This 2D barcode can support spaces, so anything after HEIGHT will be encoded in the data. WIDTH and HEIGHT refer to the width and height (in pixels) of your custom barcode. DATA should include the data that you want to encode. DATA may include other magic words.

Here is an example of 1D and 2D barcodes that include some basic patient data:

[[ONEDBARCODE 200 100 [[PATIENTID]]]]

[[TWODBARCODE 200 200 [[PATIENTID]]: [[PATIENTLASTNAME]], [[PATIENTFIRSTNAME]] [[PATIENTMIDDLEINITIAL]]]]

[[OUTSTANDINGINSURANCEBALANCE]]

[[OUTSTANDING1]] — This is the amount outstanding for the patient's primary insurance policy.

[[OUTSTANDING2]] — This is the amount outstanding for the patient's secondary insurance policy.

[[OUTSTANDINGP]] — This is the amount outstanding for the patient.

[[PASTAPPOINTMENT]] — Includes the appointment date, department name, provider billed name, appointment type, appointment time, and duration of the appointment.

[[PATIENTADDRESS1]]

[[PATIENTAGE]]

[[PATIENTASSIGNEDSEXATBIRTH]]

[[PATIENTCHARTHOME]]

[[PATIENTCITY]]

[[PATIENTCONTACTNAME]]

[[PATIENTCONTACTPHONE]]

[[PATIENTCONTACTPREFERENCE]]

[[PATIENTCONTACTRELATIONSHIP]]

[[PATIENTCOUNTRY]]

[[PATIENTDEPARTMENTADDRESS]]

[[PATIENTDEPARTMENTBILLINGNAME]]

[[PATIENTDEPARTMENTCITY]]

[[PATIENTDEPARTMENTFAX]]

[[PATIENTDEPARTMENTNAME]]

[[PATIENTDEPARTMENTPHONE]]

[[PATIENTDEPARTMENTSTATE]]

[[PATIENTDEPARTMENTZIP]]

[[PATIENTDOB]]

[[PATIENTEMAIL]]

[[PATIENTEMPLOYERADDRESS]]

[[PATIENTEMPLOYERCITY]]

[[PATIENTEMPLOYERNAME]]

[[PATIENTEMPLOYERPHONE]]

[[PATIENTEMPLOYERSTATE]]

[[PATIENTEMPLOYERZIP]]

[[PATIENTETHNICITY]]

[[PATIENTFIRSTNAME]]

[[PATIENTFIRSTNAMEUSED]]

[[PATIENTGENDERIDENTITY]]

[[PATIENTGUARANTORRELATIONSHIP]]

[[PATIENTGUARDIANFIRSTNAME]]

[[PATIENTGUARDIANLASTNAME]]

[[PATIENTGUARDIANMIDDLEINITIAL]]

[[PATIENTHOMEPHONE]]

[[PATIENTID]]

[[PATIENTENTERPRISEID]] — This is the athenaEnterprise patient ID number.

[[PATIENTINSURANCEADJUSTERLASTNAME]]

[[PATIENTINSURANCEADJUSTERFIRSTNAME]]

[[PATIENTINSURANCEADJUSTERPHONE]]

[[PATIENTINSURANCEBODYPART]]

[[WORKERSCOMPCLAIMNUMBER]]

[[PATIENTMARITALSTATUS]]

[[PATIENTNEXTKINNAME]]

[[PATIENTNEXTKINPHONE]]

[[PATIENTNEXTKINRELATION]]

[[PATIENTINSURANCEELIGIBILITYSTATUS1]] — This is the eligibility status of the patient's primary policy; will return Eligible, Ineligible, or Unverified.

[[PATIENTINSURANCEELIGIBILITYSTATUS2]] — This is the eligibility status of the patient's secondary policy; will return Eligible, Ineligible, or Unverified.

The following magic words are for the "Appointment Insurance Policy" information:

[[PATIENTINSURANCECERTNUMBER1_]]

[[PATIENTINSURANCEPCP1_]]

[[POLICYHOLDERPOLICYNUMBER1_]]

[[POLICYHOLDERINSUREDLASTNAME1_]]

[[POLICYHOLDERINSUREDFIRSTNAME1_]]

[[POLICYHOLDERINSUREDMI1_]]

[[POLICYHOLDERINSUREDADDRESS1_]]

[[POLICYHOLDERINSUREDZIP1_]]

[[POLICYHOLDERINSUREDSTATE1_]]

[[PATIENTINSURANCEPOLICYNUMBER1]]

[[PATIENTINSURANCEINSUREDLASTNAME1]]

[[PATIENTINSURANCEINSUREDFIRSTNAME1]]

[[PATIENTINSURANCEINSUREDMI1]]

[[PATIENTINSURANCEINSUREDSEX1]]

[[PATIENTINSURANCEINSUREDSSN1]]

[[PATIENTINSURANCEINSUREDSSN1ACTUAL]]

[[PATIENTINSURANCEINSUREDDOB1]]

[[PATIENTINSURANCEINSUREDCITY1]]

[[PATIENTINSURANCEISSUEDATE1]]

[[PATIENTINSURANCEEXPIRATIONDATE1]]

[[PATIENTINSURANCERELATIONSHIPTOINSURED1]]

The following magic words are for the patient's alternative insurance policy information. If the "Appointment Insurance" policy is the patient's primary policy, these values will be the patient's secondary insurance. If the "Appointment Insurance" policy is the patient's secondary policy, these values will be the case policy. If the "Appointment Insurance" policy is the patient's case policy, these values will be blank:

[[PATIENTINSURANCECERTNUMBER2_]]

[[PATIENTINSURANCEPCP2_]]

[[POLICYHOLDERPOLICYNUMBER2_]]

[[POLICYHOLDERINSUREDLASTNAME2_]]

[[POLICYHOLDERINSUREDFIRSTNAME2_]]

[[POLICYHOLDERINSUREDMI2_]]

[[POLICYHOLDERINSUREDADDRESS2_]]

[[POLICYHOLDERINSUREDZIP2_]]

[[POLICYHOLDERINSUREDSTATE2_]]

[[PATIENTINSURANCEPOLICYNUMBER2]]

[[PATIENTINSURANCEINSUREDLASTNAME2]]

[[PATIENTINSURANCEINSUREDFIRSTNAME2]]

[[PATIENTINSURANCEINSUREDMI2]]

[[PATIENTINSURANCEINSUREDSEX2]]

[[PATIENTINSURANCEINSUREDSSN2]]

[[PATIENTINSURANCEINSUREDSSN2ACTUAL]]

[[PATIENTINSURANCEINSUREDDOB2]]

[[PATIENTINSURANCEINSUREDCITY2]]

[[PATIENTINSURANCEISSUEDATE2]]

[[PATIENTINSURANCEEXPIRATIONDATE2]]

[[PATIENTINSURANCERELATIONSHIPTOINSURED2]]

[[PATIENTLANGUAGE]]

[[PATIENTLASTNAME]]

[[PATIENTMIDDLEINITIAL]] — Pulls the entire middle name of the patient instead of the middle initial only (as the magic word name suggests).

[[PATIENTPREFERREDNAME]]

[[PATIENTPREFERREDNAMEWITHQUOTES]]

[[PATIENTPRONOUNS]]

[[PATIENTRACE]] — Displays the patient's race, as selected from the Race menu on the patient's Quickview page. If no race was selected, the magic word displays a blank. If the Patient Declined option is selected, the magic word displays Patient Declined.

[[PATIENTSEX]]

[[PATIENTSEXUALORIENTATION]]

[[PATIENTSLIDINGFEEPLANNAME]] — Displays the name of the patient's sliding fee plan. If no sliding fee plan is set up, the magic word displays a blank.

[[PATIENTSSN]]

[[PATIENTSSNACTUAL]]

[[PATIENTSTATE]]

[[PATIENTWORKPHONE]]

[[PATIENTMOBILEPHONE]]

[[PATIENTZIP]]

[[PREVIOUSBALANCE]] — This is the patient's balance prior to the current day.

[[PREVIOUSDIAGNOSIS1]]

[[PREVIOUSDIAGNOSIS2]]

[[PREVIOUSDIAGNOSIS3]]

[[PREVIOUSDIAGNOSIS4]]

[[PREVIOUSDIAGNOSIS5]]

[[PREVIOUSDIAGNOSIS6]]

[[PREVIOUSDIAGNOSIS7]]

[[PREVIOUSDIAGNOSIS8]]

[[PREVIOUSDIAGNOSISDESCRIPTION1]]

[[PREVIOUSDIAGNOSISDESCRIPTION2]]

[[PREVIOUSDIAGNOSISDESCRIPTION3]]

[[PREVIOUSDIAGNOSISDESCRIPTION4]]

[[PREVIOUSDIAGNOSISDESCRIPTION5]]

[[PREVIOUSDIAGNOSISDESCRIPTION6]]

[[PREVIOUSDIAGNOSISDESCRIPTION7]]

[[PREVIOUSDIAGNOSISDESCRIPTION8]]

[[PRIMARYPOLICYEMPLOYERNAME]]

[[PRIMARYPOLICYEMPLOYERPHONE]]

[[REFAUTHINFO]] — This magic word uses the following format: Authorization/referral number, type: #__; referred by __ to __; X visits approved; Y visits left; diagnosis code, diagnosis code; CPT code, CPT code; specialty.

[[REFERRALNAME]] — This is the option selected in the How did you hear about us? field on the Patient Registration page.

[[REFERRINGPROVIDERADDRESS]]

[[REFERRINGPROVIDERCITY]]

[[REFERRINGPROVIDERFAX]]

[[REFERRINGPROVIDERID_]]

[[REFERRINGPROVIDERNAME]]

[[REFERRINGPROVIDERNUMBER]]

[[REFERRINGPROVIDERPHONE]]

[[REFERRINGPROVIDERSTATE]]

[[REFERRINGPROVIDERUPIN]]

[[REFERRINGPROVIDERZIP]]

[[REFERRINGPROVIDERNPI]] — When printing a billing slip, athenaOne looks for the appointment referring provider and prints that provider's NPI on the slip. If there is no appointment referring provider, athenaOne prints the NPI for the primary insurance's referring provider.

[[RENDERINGPROVIDERNAME]] — This is the billing name of the rendering provider for the appointment.

[[RENDERINGPROVIDERUPIN]]

[[REPRICERNAME]]

[[REPRICERPHONE]]

[[SCHEDULEDPROVIDERNAME]] — This is the billing name of the scheduling provider for the appointment.

[[SCHEDULEDPROVIDERNUMBER]]

[[SECONDARYPOLICYCOPAYX_]] — For magic words ending in "X_," please replace X with a number and include the underscore after it.

[[SECONDARYPOLICYEMPLOYERNAME]]

[[SECONDARYPOLICYEMPLOYERPHONE]]

[[STATIC_HOST]]

[[SUPERVISINGPROVIDERNAME]]

[[TIMESTAMP]]

[[TODAY]]

[[TODAYSADJUSTMENTS]] —The total amount of all adjustments made against the patient responsibility on the current day

[[TODAYSAPPOINTMENT1]] — The first appointment found with an appointment date equal to today's date for client forms, and the first appointment listed with an appointment date equal to the appointment date of the billing slip that is being viewed.[[TODAYSAPPOINTMENT2]] — Same as above, but the second appointment found.[[TODAYSAPPOINTMENT3]] — Same as above, but the third appointment found.[[TODAYSAPPOINTMENT4]] — Same as above, but the fourth appointment found.[[TODAYSAPPOINTMENT5]] — Same as above, but the fifth appointment found.[[TODAYSAPPOINTMENT6]] — Same as above, but the sixth appointment found.[[TODAYSAPPOINTMENT7]] — Same as above, but the seventh appointment found.[[TODAYSAPPOINTMENT8]] — Same as above, but the eighth appointment found.[[TODAYSAPPOINTMENT9]] — Same as above, but the ninth appointment found.[[TODAYSAPPOINTMENT10]] — Same as above, but the tenth appointment found.

[[TODAYSPAYMENTS]] — The total amount of all payments made against the patient responsibility on the current day

[[USUALPROVIDERNAME]] — This is the billing name of the patient's usual provider as specified on the Quickview and Patient Registration pages.

The following magic words for athenaOne for Hospitals display information pertaining to the patient's most recent hospital visit. You can use them in an HTML template or PDF document.

For use with Billing Slips and Forms, and Forms and Documents, use double brackets.

Example: [[CHECKINDATE]]

For use with Clinical Paper Forms, use double curly brackets.

Example: {{INPTADMITDATE}}

Note: Some magic words work only with Billing Slips and Forms and Forms and Documents.

Some magic words work only with Clinical Paper Forms.

Magic words for Collector (forms and documents, and for billing slips and forms)

[[ADMITTINGPROVIDER]]

[[ADMISSIONSOURCE]]

[[ADMISSIONTYPE]]

[[ATTENDINGPROVIDER]]

[[BARCODE]] — (athenaOne for Hospitals only) This makes athenaOne hospital visit ID conform to the 1D code 128 format (a 12-digit, zero-padded number with a "vz" prefix).

[[CHECKINDATE]]

[[CHECKINTIME]]

[[DISCHARGEDATE]]

[[DISCHARGETIME]]

[[OPERATINGPROVIDER]]

[[OTHEROPERATINGPROVIDER]]

[[VISITBED]]

[[VISITNUMBER]]

[[VISITPRIMARYINSURANCE]]

[[VISITROOM]]

[[VISITSECONDARYINSURANCE]]

[[VISITSURGERYPROCEDURENAME]] —This displays the procedure(s) of a surgery case on forms. Used for athenaOne for Hospitals & Health Systems

Magic words for clinical paper forms

{{CLINICALPROVIDERADDRESS_TEXT}}

{{INPTADMITDATE}}

{{INPTADMITDIAGNOSES}}

{{INPTADMITLOCATION}}

{{INPTADMITTINGNAME}}

{{INPTALLDIAGNOSES}}

{{INPTATTENDINGADDRESS}}

{{INPTATTENDINGNAME}}

{{INPTATTENDINGPHONE}}

{{INPTDEPARTMENTSTAYTYPE}}

{{INPTDISCHARGECONDITION}}

{{INPTDISCHARGEDATE}}

{{INPTDISCHARGEDIAGNOSES}}

{{INPTDISCHARGEDISPOSITION}}

{{INPTDISCHARGEINSTRUCTIONS}}

{{INPTDISCHARGELOCATION}}

{{INPTDISCHARGEPROVIDER}}

{{INPTDISCHARGEORDERATTRIBUTION}}

{{INPTDISCHARGETRANSCRIPTION}}

{{INPTHOSPITALCOURSE}}

{{INPTHOSPITALNAME}}

{{INPTINPATIENTMEDORDERS}}

{{INPTLABTESTS}}

{{INPTLABRESULTS}}

{{INPTLABTESTRESULTSSTATUS}}

{{INPTORDERSPENDINGRESULTS}}

{{INPTMEASUREMENTS}}

{{INPTMEDDISCHARGEORDERS}}

{{INPTNONMEDDISCHARGEORDERS}}

{{INPTNOTETORECEIVINGFACILITY}}

{{INPTNURSEADDRESS}}

{{INPTNURSENAME}}

{{INPTNURSEPHONE}}

{{INPTPROCEDURES}}

{{INPTSURGPROCEDURES}}

{{INPTSURGPROCEDURENAMES}}

{{INPTCONSULTS}}

{{INPTIMAGINGTESTS}}

{{INPTRECEIVINGFACILITY}}

{{INPTUNSIGNEDMEDDISCHARGEORDERS}}

{{INPTDISCHARGEMEDICATIONLIST}}

{{INPTDISCHARGEMEDICATIONPHARMACIES}}

{{INPTADMISSIONMEDICATIONLIST}}

{{INPTSURGNURSENOTE}}

{{LOGINDEPARTMENT_ADDRESSBLOCK}}

{{LOGINDEPARTMENT_FAXTEXT}}

{{LOGINDEPARTMENT_PHONETEXT}}

{{PATIENTADDRESS_TEXT}}

Magic words for athenaCommunicator

When you use magic words in HTML templates, use one of these formats:

In Billing Slips and in Forms and Documents, enclose the word in two pairs of brackets:
[[MAGICWORD]]
In Clinical Paper Forms, enclose the word in two pairs of braces:
{{MAGICWORD}}

Here is a list of magic words used for athenaCommunicator services, such as GroupCall campaigns:

Note: Magic words are not supported for GroupCall secure portal messages.

DISPLAYNAME — The name of the patient's primary department as configured on the Patient Communication Content Management page.

DISPLAYPHONE — The phone number of the patient's primary department as configured on the Patient Communication Content Management page.

ORDER_DEPARTMENT_NAME — The department name configured on the Patient Communication Content Management page. This department is the one in which the order was created (if different from the patient's primary department).

PATIENTNAME — The patient's name on the Quickview.

PRACTICEPHONE — The department-level caller ID number (you can see the department caller ID number on the Patient Communication Content Management page).

SMSDISPLAYNAME — The name of the patient's primary department used in text messages as configured on the Patient Communication Content Management page.

WEBPORTALURL — The URL for your Patient Portal (you can see the Patient Portal URL on the Communicator Branding page).